About the Company:

Are you ready to join an organization where you can make an extraordinary impact every day?

NeighborGood Partners is looking for an experienced Marketing and Communications Manager to join our team. NeighborGood Partners in Dover, Delaware is an established nonprofit leader working across Delmarva in the fields of affordable housing, community development and lending. With an outstanding history of achievements that spans more than four decades, a diverse staff of 45, and a budget of $6.5 million, we have had a regional economic impact of over $10 billion. Our mission is “Strengthen communities through housing, lending, and education.”

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About the Position:

The Administrative Assistant will provide essential support for the daily operations of NeighborGood Partners. This role involves managing administrative tasks, ensuring efficient office operations, and supporting various departments in achieving the organization’s mission. The ideal candidate is highly organized, detail-oriented, and able to handle multiple tasks in a fast-paced environment.

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NeighborGood Partners is a small organization.  While this job description describes the typical duties and responsibilities of the position, there will be times when this position will be called on to do other and/or additional tasks for the organization to carry out NeighborGood Partners’ mission.

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Competitive salary and benefits, commensurate with qualifications and experience. Please send your resume along with a persuasive cover letter that illustrates why you are the best-qualified person for this job to jobapplications@neighborgoodpartners.org.

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For more information, visit https://www.neighborgoodpartners.org/careers.

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Salary Range: $38,000 - $48,000

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Application Deadline: October 7, 2024

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Employment Status: Full-time position with occasional evening or weekend work required for events or meetings. Office-based role with occasional travel for meetings, training, or events.

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Supervisor: Operations Director

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Office Location: This position will be based in NeighborGood Partners’ Dover, DE office.

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Duties and Responsibilities:

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Office Management:

• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

• Organize and maintain office filing systems, both electronic and physical.

• Greet visitors, handle incoming calls, mail, emails, and other communications in a friendly and professional manner, and direct customers to the appropriate department or staff member.

• Responsible for database management for various contact lists for mailings and electronic newsletters.

 

Administrative Support:

• Assist the Executive Director with scheduling meetings and appointments, and reviewing email delivered to general inboxes.

• Prepare and edit correspondence, reports, presentations, and other documents, scan documents, and make copies, as requested.

• Assist in the preparation of board meetings, including the compilation and distribution of board packets, minutes, and other relevant documents.

• Assist with the social needs of the organization such as ordering board meeting lunches, and sending cards and arrangements for partners, staff and board members in times of illness, sorrow, and joy.  

 

Event Support:

• Provide administrative support for fundraising events, including handling RSVPs, assisting with event logistics, and coordinating with vendors.

 

General:

• Position requires use of personal vehicles for localized travel; and employees must maintain a valid driver’s license and provide proof of automobile insurance.

• Assist with special projects as needed by the organization’s leadership team.

• Provide administrative support to other departments as required.

• Abide by and comply with NeighborGood Partners’ Personnel Manual and Code of Ethics.

 

 Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.

• Minimum of 5 years of administrative experience, preferably in a non-profit organization.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management.

• Strong organizational and time-management skills, with the ability to prioritize tasks.

• Excellent written and verbal communication skills.

• Ability to work independently and as part of a team.

• Discretion and ability to handle confidential information.

 

NeighborGood Partners is an Equal Opportunity Employer. Diversity and inclusion apply to both our workforce and the communities we serve.